BlackOrbit for Aerospace & Defense — CUI-Safe, CMMC-Ready NPI Coordination

Why defense programs slip

Your defense programs don't slip because of engineering. They slip because coordination lives in email and Excel — and now that is a compliance liability too.

50%⁺

Growth in time spent coordinating, not building^*

Time spent in meetings, on email, and on collaboration has grown by half over the past two decades. Most managers now spend the majority of their workweek on it, not on skilled work.

3 yrs

Average schedule slip on flagship defense programs^†

Delivery time on the largest defense programs climbed from 8 to 11 years. More than half reported delays last year. Every prime slip flows down to its suppliers.

65%⁺

Of manufacturers say program talent is their #1 business challenge^‡

Counting on hiring won't be enough. Your program managers and process engineers need leverage, quickly.

^* Cross, Rebele & Grant, "Collaborative Overload" — Harvard Business Review (Jan–Feb 2016). hbr.org/2016/01/collaborative-overload

^† U.S. GAO, Weapon Systems Annual Assessment (GAO-24-106831, 2024). gao.gov/products/gao-24-106831

^‡ National Association of Manufacturers, Manufacturers' Outlook Survey. Talent has ranked #1 for 16 consecutive quarters. nam.org/manufacturers-outlook-survey

The CMMC reckoning

The good coordination tools can't touch your CUI. So you're stuck on email and Excel.

Deployment

Your compliant enclave.

GCC High, AWS GovCloud, or on-prem. BlackOrbit runs where your CUI is already allowed to live — no new boundary to certify.

NIST 800-171

The controls, supported.

Access control, audit logging, encryption in transit and at rest, MFA, US data residency — the control families that apply to a coordination tool, in place.

Audit trail

"Who touched this CUI?"

Every change provenance-stamped. When the assessor asks who accessed what and when, you have the record — not a shrug.

ITAR / EAR

Export-controlled by design.

US-person access controls and US data residency for export-controlled program data, built into how the platform works.

CMMC certification applies to organizations and environments, not products. BlackOrbit is built to deploy inside your CMMC-compliant boundary so it does not expand your assessment scope. CMMC-ready deployment (GCC High) available for design partners.

The platform

A coordination platform for defense NPI with an agentic engine built in.

The fundamentals of aerospace and defense NPI coordination: portfolio view, work packages tied to part numbers and revisions, coordination around FAIs and prime flow-downs, AS9100 stage gates (AS9102 FAI, source inspection), CUI-aware access and audit trail, owners, dates. Plus an engine working underneath: ingesting signals, proposing actions with provenance, drafting comms, flagging risks, learning from every confirm or correct.

Inside a BlackOrbit program: work packages, owners, dates, and gates

Portfolio

Every program, one view.

All your active NPI programs in one place — current stage, owner, blockers, and risk. See the whole portfolio at a glance, then drill into any program.

Gates

Gated process with native checklists.

AS9102 FAI, source inspection, prime sign-offs. Configurable per program. Sign-offs and traceability built in.

Agents

5 agents removing time-consuming tasks

Every proposed change lands as a card in the cockpit, with the impact preview attached: work packages affected, owners to ping, gates that move, customer risk flagged. One click to confirm, correct, or defer.

Connectors

Plugged into your industrial stack.

MES, ERP, PLM, email, shared drives. Live data flowing in. Your systems of record stay where they are; the program gets the visibility.

Notebook

Audit trail and project notebook.

Every decision, every signal, every change — chronological, provenance-stamped, exportable. The trail an auditor wants. The story a customer asks for. Always ready.

Reports

The reports view, pre-filled.

Weekly status drafts, monthly portfolio reviews, customer update emails — assembled from live program data and waiting for you. Open, scan, edit, send. Friday is back to being just Friday.

The five agents

Signals come in. State stays current.
Decisions surface for humans.

01 / Cleaner

Walks the project graph.

Continuously checks dates against dependencies, owners against org changes, gates against their checklist items, work packages against the parts they reference. Inconsistencies surfaced the moment they appear — not at 8pm on a Friday.

02 / Ingest

Turns signals into structure.

Parses inbound emails, supplier replies, drawing revisions, ECN/ECO notices, prime correspondence, PDFs, meeting notes, ERP and PLM deltas. Each signal becomes a structured proposed change, tied to the right work package, with provenance on every claim.

03 / Planner

Computes the cascade.

Reads each new signal against the program graph. Walks dependencies forward to find what it touches: downstream work packages, gates with related checklists, supplier qualifications, customer milestones. Outputs a proposal with the impact already mapped.

04 / Drafter

Generates in your shop's voice.

Learns from past comms and reports your team approved. Knows when to trigger: a prime escalates, a supplier goes silent, the weekly status is due. Pulls the right context. Hands you a draft to edit — not a blank page.

05 / Advisor

Pattern-matches the portfolio.

Reads patterns across your program history. Compares the active portfolio against past slip signatures. Surfaces the program where the pattern looks like a slip about to happen — even when no single signal would flag it.

How it works

From scattered files to coordinated programs in one day.

Most manufacturing ERPs take 12 to 24 months to deploy. PLM rollouts run 6 to 18 months. BlackOrbit runs your first program the same day you upload it.

Typical time from kickoff to first program live

Manufacturing ERP

12–24 months

PLM rollout

6–18 months

BlackOrbit

1 day

Sources: Gartner ERP implementation benchmarks · CIMdata PLM deployment studies

Hour 1 · magic import

Upload the mess. BlackOrbit structures it.

Your PM drops in whatever the program lives on today — Excel trackers, action lists, SOWs, DFM responses, PDFs, meeting notes. BlackOrbit parses it all into a structured program: work packages, owners, dependencies, dates, gate reviews. No manual re-entry. No rigid template.

Same-day afternoon · team goes live

Invite contributors. They see what matters.

Engineering, operations, supply chain, quality — each one lands on their own actions, deadlines, and gate reviews, with the Advisor surfacing risks and what needs attention. One workspace, one source of truth, no "onboarding week" before anyone can do real work.

Week 2+, at your pace · signals online

Plug in the data sources. The loop closes.

Connect inboxes, shared folders, and integrations (ERP, PLM, MES) at your pace. The engine starts turning supplier emails, PDF replies, and ERP deltas into proposed changes in the Cockpit — with provenance on every one. Your program state stays current without anyone copy-pasting.

What changes

Outcomes your team feels in the first days.

−60%

Fewer coordination meetings

Status updates, alignment calls, "quick syncs" collapse when every owner, blocker, and decision lives in one shared view.

2×

PM efficiency

Program managers double their effective output. Less status chasing. More decisions made, more risks anticipated.

−40%

FAI cycle time

The first-article loop that used to take a week now closes in days. The Planner surfaces impact; the Drafter prepares the comms.

Program in flight per PM

The leverage compounds. Your strongest PMs run an extra concurrent program without burning out.

What it's worth

The math if you run 6 NPI builds.

Deliberately conservative numbers. Run yours on the design partner call.

~2,100 hrs

Team time reclaimed per year

7 people × 3 hrs/week of coordination tax × 50 weeks × 6 programs × 1/3 capture. Deliberately conservative against the Cross / HBR collaborative-overload benchmark. The tax hits the whole team, not just the PM.

~$178K

Annual value of that time

2,100 hrs × $85/hr blended loaded cost. Reinvested into program coordination, DFM work, supplier qualification, FAI prep — the skilled work the team was hired for.

~$220K

Slip and issues avoided

The all-in cost of a single slipped milestone or major quality escape, by the time it's resolved: premium freight, overtime recovery, customer penalties, rework, and re-inspection. Your number varies by contract terms and program value. We'll build yours on the call.

Annual upside, one A&D supplier, 6 programs

~$400K / year of recaptured value

How BlackOrbit compares

The gap every other category leaves open.

The aerospace and defense PM software landscape is split: heavy incumbents, generic work tools, or narrow shop-floor apps. BlackOrbit is the layer none of them cover.

Capability	Manufacturing ERP	Generic PM	PLM	MES	BlackOrbit
Full project management actions, owners, threads, cross-functional	~	✓	~	×	✓
Project & resource planning Gantt, WBS, dependencies, critical path	~	✓	~	×	✓
Stage-gate sign-offs AS9102, PPAP, DFM, custom + full traceability	~	×	~	~	✓
Agentic engine — project administration removes ~80% of project admin	×	×	×	×	✓
Agentic engine — inbound & outbound comms emails & PDFs in; customer / supplier drafts out	×	×	×	×	✓
Portfolio-level risk & NPI advisor cycle-time, bottlenecks, predictions	~	×	×	×	✓
Manufacturing ontology, native + customizable part hierarchies, work packages, AS9102 / PPAP / DFM, FAI, NCR — built in, tunable to your shop	✓	~	~	~	✓
1-day go-live with magic import Excel, PDF, SOW → structured program	×	~	×	×	✓
CUI / CMMC-ready deployable in GCC High / GovCloud; NIST 800-171 controls	✓	×	✓	~	✓
Industrial deployment ITAR-ready, integrates with ERP / PLM / MES	✓	~	~	✓	✓

Design partner application

Shape v1 with us. Gain an unfair edge on every defense program you ship.

4 spots open · Aerospace & defense design partner cohort

Still have questions? Read the FAQ ↓

Tell us about your programs

Step 1 of 2

Full name * Please enter your name.

Work email * Please use a valid work email (no gmail/yahoo).

Company * Please enter your company.

Typical reply: < 48 hrs · Step one is a 30-min NDA call · U.S. persons only for ITAR · We read every submission

Your role * Please enter your role.

Industry * Please pick one.

Company size * Please pick one.

Concurrent NPI programs * Please pick one.

ITAR / CUI scope Helps us understand your compliance context.

Biggest coordination pain right now * A sentence or two is enough — this is how we prioritize.

Current stack (optional)

✓

Application received.

We read every submission ourselves. If there's a fit, you'll hear from a founder within 48 hours with two time slots for an intro call.

What you get as a design partner

Direct influence over v1 roadmap and the data model
Dedicated engineering pair embedded with your program team
Locked-in founder pricing — substantially below list for your first two years
30-minute intro call, NDA-backed — you walk away with a coordination teardown either way

Frequently asked

Answers for aerospace & defense operations leaders.

Is BlackOrbit CMMC compliant?

Strictly, CMMC certifies organizations and environments, not products — so no tool can call itself "CMMC compliant." What matters is whether a tool can live inside your compliant boundary. BlackOrbit is built to deploy in GCC High, GovCloud, or on-prem and supports the NIST 800-171 control families that apply to a coordination tool: access control, audit logging, encryption, MFA, and US data residency. Adopting it shrinks your assessment scope rather than widening it. CMMC-ready deployment is available for design partners.

Can BlackOrbit handle CUI and ITAR-controlled program data?

Yes. US-person access controls, US data residency, and a full provenance-stamped audit trail are built in, so program data carrying CUI or export-controlled content stays inside your compliance boundary instead of leaking into email threads and shared drives.

Does adopting BlackOrbit widen our CMMC assessment scope?

The opposite. Today your CUI is scattered across Excel, email, and shared drives — a wide, hard-to-control surface. Consolidating program coordination into one access-controlled, audit-trailed system inside your existing enclave narrows what an assessor has to evaluate.

How is BlackOrbit different from our ERP or PLM?

ERP and PLM are systems of record — transactions, BOMs, revisions. BlackOrbit runs in parallel as the coordination layer for the program itself: who is blocked, what changed, which supplier or prime has not responded. We integrate with both so they stay the source of truth, while we own the cross-functional coordination from PO accepted to first qualified part shipped.

How quickly can we get live?

Once your environment is provisioned, a program is live in one day. Upload whatever your program lives on today — Excel trackers, SOWs, action lists, PDFs — and we parse it into a structured program. Contributors are landed by end of day; connectors plug in at your pace.

Do the agents change our data automatically?

No. Every agent action lands in the Cockpit for a human to confirm, correct, or defer. Nothing mutates your plan, sends an email, or updates a status without an explicit click. The agents propose; the human decides.

What does the engine learn about our shop?

Naming conventions, stage gate definitions, part / revision patterns, supplier and prime behavior, escalation patterns, your shop's vocabulary on FAI, NCR, source inspection, and flow-downs. Over time the proposed actions look more and more like what your senior PM would have written.